Editor’s Note: In light of Saturday’s assassination attempt, we are reposting this article, which provides tips on how colleges can prepare for planned political actions and demonstrations. Although these practices also apply to presidential campaigns, campuses hosting candidates will need to work with the Secret Service and adopt additional measures that are outlined here and here.
1. Be familiar with state and college freedom of speech policies and procedures. In Virginia, unless a protester is impeding college operations, the right to free speech must be protected. Review your state’s and college’s freedom of speech policies. You may find your institution doesn’t have an explicit policy. Whether you have a policy or not, it would be wise to explore various “what-if” scenarios with your institution’s legal department.
2. Request intelligence from your state fusion center. State fusion centers are valuable sources of intelligence. If you ask for intelligence a few weeks before the event, they can help your planning by telling you what to expect.
3. Have your department trained on how to properly respond to civil disturbances. Most college police departments do not have civil disturbance training; a protest, even with only passive resistance, will overwhelm normal response capabilities. If a protest becomes large and unruly, you will wish your department had civil disturbance training and equipment. If you lack this important capability, you are likely to find you lack adequate numbers of officers to cover the event without spiking overtime costs and reducing coverage at other locations. Even if you mobilize all your officers, you may not have enough manpower to cover a large protest, let alone the rest of your campus. Without civil disturbance training, you may need to rely on neighboring jurisdictions.
4. Review mutual aid agreements with local jurisdictions. Plan with local agencies for the support you may need, whether it is civil disturbance personnel, transport of arrestees, traffic control, etc.
5. Review your agency’s use of force policies and procedures. Events and contingencies on the street are never as clear cut as they seem in your General Orders, especially for officers who do not work such events on a regular basis. Discussions in roll call about the minimum threshold for using force, the escalation ladder, etc. will give officers confidence they are prepared and hopefully avoid litigation. Also, leaders need to consider how much force will trigger a use-of-force report and whether the plethora of reports will overwhelm your report adjudication process.
6. Remind officers they can be recorded. Despite Supreme Court rulings allowing officers to be recorded and photographed during the normal course of their operations (as long as officer safety, crime scene integrity and several other limited exceptions are not jeopardized), it is surprising how many officers react badly, even illegally, when confronted by someone who wants to record them. Review the law with your officers to minimize embarrassment and the threat of litigation. Also, remember, officers may photograph protestors on campus, who have no expectation of privacy. You never know who you will capture on film. If arrests are made, photos will help you identify suspects and support your case against them.
Related Article: What to Expect When a Presidential Campaign Comes to Campus
7. Review disorderly conduct and related codes. Make sure your officers review all laws, college policies, and municipal ordinances pertaining to disorderly conduct, illegal assembly, etc.
8. Identify where detainees will be held and how they will be transported, and by whom. UPS loves logistics. You should too. It probably would be a good idea to provide specific assignments to officers, such as who will cuff, who transports, etc.
9. Consult with your institution’s PIO. Who will speak for the PD, and will the police spokesperson be empowered to speak for the college? If not, the PIO will have to be briefed on your operations, and you both should be in constant contact. Who will deal with the press? A PIO can be a godsend, running interference for you with the press so you can concentrate on law enforcement matters at hand. Also, make sure your officers understand accepted procedures for dealing with the press, to include responding to questions (or referring questions to a designated authority), granting access to “hot spots,” press parking, etc.
10. Prepare for traffic control issues. Can parking services assist with traffic direction? In Virginia, for instance, parking officers are not allowed to direct traffic on public thoroughfares. If you lack the assets to cover a civil disturbance and traffic control, you will need to rely on signage and/or local jurisdictions for support.
11. Notifications may need to be made to the campus community as well as surrounding communities. When, by whom, and by what means will notifications be made? Will notifications potentially exacerbate attendance at the protest? Will neighboring communities be affected by traffic control, parking and associated issues? Here, the institution’s PIO can be invaluable.
12. Review parking signage and ticketing policies. You may want to forgo ticketing visiting protestors to avoid allegations that you are inhibiting their free speech and intimidating them. A dedicated, free parking area, designated by signage, will help set a tone of police impartiality.
13. Provide officers with flex-cuffs so they don’t lose their issued cuffs if detainees are taken to jail. My experience has been that when my cuffs go to jail without me, I seldom see them again!
Prudent planners will get out in front of the event by planning for all possible contingencies. Good luck.
This article originally ran in 2016, but the practices outlined still apply today.