With the current risks we face, improving safety means having a secure, contactless digital solution that creates a 360° view of your visitors for accountability, compliance, and enforcement. An optimized visitor management system can help you better manage your policies and procedures and keep track of anyone accessing school buildings or vulnerable areas of your campus.

Visitor management needs to consist of more than a simple pen-and-paper logbook. Traditionally, visitor management has involved visitors signing their name, writing the date, and sometimes mentioning who they’re visiting in an offline logbook or a simple digital system—but these outdated methods do not measure up to modern safety, security, and surveillance standards.

There are numerous safety, financial, and reputational risks associated with old, outdated, and disconnected visitor management systems. It’s time to make visitor management software a priority. We have outlined below some of the major risks of utilizing a poor visitor management system and detailed how updating your system can minimize these risks—or even eliminate them completely.

5 Reasons You Need A Visitor Management System

1. Proactivity

Security and surveillance teams have often dealt with incidents in reactive ways—an undesirable person enters the facility and causes an incident, and then surveillance teams check the logbooks and ban that person for the future. But if you could prevent an incident from occurring in the first place, wouldn’t you?

With the right visitor management software, surveillance teams can know who is coming into the facility before they even set foot on site.

2. Compliance

There is not a lot of leeway when it comes to safety and compliance. So how do you make sure you are staying compliant with rules and government regulations?

Whether you’re leveraging a visitor management system to ensure health protocols are in place, or you need it to trace back to historical visitor data, visitor management is essential for remaining compliant with rules and government regulations.

3. Reduced costs

A pen-and-paper visitor management system may seem to save you money in the short-term, but it costs more in the long run. Without an effective visitor management system, your campus is left open to compliance and reputational risks—and the impact could be damaging to your community. That is why security teams must know who is coming to the facility, why they are visiting, and who they are visiting with at your campus?

Having the capability to track suspicious patterns, ensure compliance, and prevent incidents can contribute to reduced costs and reduced risks.

4. Communication

Open communication between security teams and other staff is essential to spotting trends and preventing incidents across departments and areas. Visitor management should extend to every individual that enters your facility. Security needs to know who they are and understand how many people are actively on campus. Communication is key to maintaining that knowledge.

Furthermore, in the event of lockdowns, active shooters, or evacuations, a visitor management system provides you with the capability to send mass notifications through email or SMS to all personnel and active visitors. This is a key safety measure that is impossible without modern visitor management software.

5. Integration

A visitor management system that integrates with communication, risk management, incident management, and other security tools allow security to collect as much information as possible in the event of an incident. Effectively tracking visitor information and activities reduces the potential of letting an incident fall through the cracks.

To learn more schedule a personalized demo or call us at 1.866.421.2374.
Visit omnigo.com or download our free Visitor Management brochure.

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