Key Boxes Have Come a Long Way
Many hospitals, schools and universities have adopted automated card access control. Still, there are a large number of physical keys in use, both from legacy systems and in new construction that are not a part of the electronic access control system but need to be managed.
Managers can establish permission levels for each user code and monitor data from any desktop connected to the network. Since each individual key is secured to a locking mechanism with built-in memory chip, data from the chip is stored every time a key is inserted into a key slot. Additionally, there is a remotely accessible data trail for every key in the system. Managers can view reports on every key that has been removed, how long it was out, who removed it and where it was returned. In addition, E-mail alerts can be sent to managers notifying them about a range of conditions.
All of this makes it possible for security executives to generate useful management reports, then analyze the information to maintain maximum control. Alarms can also be triggered for certain circumstances, such as the use of force, invalid user codes, a door left open for more than 10 seconds, power failure, a key missing or not returned on time, or a key returned by the wrong user.
New Systems Now Control Weapons, Hand-held Devices
Key management systems, however, have evolved to control more than just keys. Some solutions include lockers that can hold and control firearms, radios, cell phones and hand-held computers. Additionally, as access control systems continue to proliferate, the access devices themselves need to be secured. More advanced systems also accommodate these devices with specifically designed modules that can be used in any combination with standard key or locker modules.
As campuses have an extensive number of legacy systems that use physical keys, it makes sense to find ways to keep them in place while increasing the level of security they offer. Key management systems are an excellent solution to this acute need. They provide immediate improvement to campus safety and security, are much more accessible in terms of managing costs and are easy to implement.
Fernando Pires is vice president of sales and marketing for Morse Watchmans. He can be reached at morse@morsewatchman.com.
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