Mass Notification

10 Practices to Improve Campus Notification

By Robin Hattersley Gray | May 01, 2008 | Comments (0) | Post a comment

Use a layered approach incorporating several technologies so the strengths of one solution can compensate for the weaknesses of others (and vice versa)
Get the IT department involved at the beginning of the planning process
Test the system: “I think it is important to inform your stakeholders about the use of the mass notification systems and arrange for a test message to be sent to all individuals at least once per school semester,” says Karl Borland, director of the Center for Safe and Secure Schools, Harris County Department of Education. Sirens and loudspeakers can be tested with non-alert tones (Florida State tests their system by playing chime tones at designated times of the day or the school fight song before games)
Determine ahead of time who has the authority to issue emergency alert notices. When not determined beforehand, confusion and significant delays can result
Develop the standard operating procedures (SOPs) concurrently with the purchase of the system
Before an emergency occurs, provide public safety officials with clear guidelines
Use the system enough so campus constituents see the value of it, but don’t overuse the system so people stop paying attention to the messages
Get feedback from customers on how the system is working for them.
Be certain to account for the hearing and sight impaired (using strobes, etc.)
Educate the campus community on how the system is used and what to expect and do during an emergency